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Welcome to Maintainer 2.0

Financial management made simple for standalone apartment buildings.

The complete financial and maintenance management platform designed specifically for modern residential societies and apartment complexes.

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About Us

We are on a mission to simplify residential living.

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Maintainer was built out of the necessity to bring transparency, efficiency, and ease to the complex task of managing apartment societies. We understand that handling monthly maintenance, special festival collections, and society expenses is a full-time job.

Our platform empowers secretaries and committee members to ditch the messy Excel sheets and registers. With Maintainer, you get a clean, secure, and intuitive dashboard that tracks every single rupee that goes in and comes out, keeping all owners happy and informed.

Powerful Features

Everything your managing committee needs to run apartment finances with 100% precision and trust.

Monthly Maintenance Tracking

Flat-by-flat dues tracking with Cash and Online/UPI modes. Settle multiple months in one entry, attach payment screenshot proofs, and see real-time pending vs cleared dues instantly.

Festival & Special Collections

Launch dedicated fund drives for Ganesh Utsav, Diwali, building painting, or lift renovations. Track individual flat contributions separately from regular maintenance.

Expense Management & Bills

Log daily society expenditures, categorize by purpose or collection fund, upload vendor invoices/vouchers, and always know your society's net cash balance in real time.

Resident Member Portal Advanced

Share a secure 1-click read-only link with residents. Owners can view monthly collection summaries and expense vouchers directly from their phones with zero login hassle.

Committee Collaboration Medium / Advanced

Empower your committee! The Main Secretary can appoint up to 3 Sub-Secretaries with separate secure credentials to log entries, while master admin controls remain protected.

Shareable Owner Invite Links

Skip tedious manual data entry. Generate and share an onboarding link with flat owners so residents self-register their flat details. The link closes automatically when all flats are filled.

1-Click Statements & Audit Exports

Instantly generate professional PDF statements and ledgers for any flat or monthly period with payment proofs embedded. Export CSV spreadsheets ready for annual auditor reviews and AGMs.

Invoices & Automated Email Alerts

Stay seamlessly updated with automated emails: trial activation confirmations, official billing invoices for every plan purchase or renewal, and proactive alerts before and after subscription expiration.

DPDP Act 2023 Compliant Security

Bank-grade session management, encrypted passwords, and strict data fiduciary isolation aligned with India's Digital Personal Data Protection Act, 2023. Maintainer never monetizes your data.

How It Works

Four simple steps to complete financial clarity and effortless apartment administration.

1

Register & Start Trial

Sign up your society in 2 minutes with zero upfront payment. Activate your 60-Day 100% Free Trial with instant email confirmation.

2

Onboard Flats & Committee

Share the Owner Invite Link for residents to register their flats. Appoint up to 3 Sub-Secretaries to share management duties.

3

Record Payments & Bills

Log monthly maintenance, festival collections, and society expenses with optional receipt proofs and live cash balance updates.

4

Share Transparency & Reports

Share read-only Owner View links with residents and generate 1-click PDF statements and audit CSVs for committee meetings.

Subscription Plans

Affordable, transparent pricing designed for societies of every size. All plans include a 2-Month Free Trial with full feature access and zero upfront payment.

Save ~10% on Yearly
60-Day (2 Months) 100% Free Trial On All Plans • Zero Upfront Cost
Plan 1 • Starter

Basic

Ideal for small or self-managed apartments with a single dedicated secretary.

₹ 149 / month
Full feature access for 30 days
  • Maintenance payment tracking & receipt generation
  • Special collection drives (Festivals, Repairs)
  • Society expense management & bill proofs
  • Owner & flat occupancy directory
  • Instant 1-Click Statement PDFs
  • Export CSV for accounts & audits
  • Automated email invoices, trial & renewal alerts
  • Covers up to 24 flats included
  • 1 Society Secretary account
  • 2 Logged-in devices
Start 2 Months Free Trial
Plan 2 • Collaborative

Medium

Great for managing committee teams sharing management responsibilities.

₹ 199 / month
Full committee access for 30 days
  • Everything in Basic Plan
  • 1 Main Secretary + 3 Sub-Secretaries (4 total)
  • Sub-Secretary credential & permission management
  • 8 Logged-in devices (2 per secretary)
  • Activity tracking & payment validations
  • Statement PDFs, ledgers & CSV exports
  • Automated email invoices, trial & renewal alerts
  • Covers up to 24 flats included
Start 2 Months Free Trial
Most Popular & Recommended
Plan 3 • Complete Transparency

Advanced

Maximum transparency for modern housing societies with read-only resident access.

₹ 249 / month
Complete society transparency
  • Everything in Medium Plan
  • Resident Member Portal (Read-only access)
  • Visibility Key Generation & instant revocation
  • DPDP Act 2023 compliant resident visibility
  • 1 Main Secretary + 3 Sub-Secretaries (4 total)
  • 8 Logged-in devices (2 per secretary)
  • Automated email invoices, trial & renewal alerts
  • Covers up to 24 flats included
Start 2 Months Free Trial

Have More Than 24 Flats? Scalable Pricing For Any Complex

All base plans include up to 24 flats. Additional flats are charged at just ₹3 per flat / month (e.g. 50 flats on Basic is ₹149 + 26×₹3 = ₹227/mo). The 2-Month Free Trial applies 100% free regardless of your society's flat count!

Frequently Asked Questions

Everything you need to know about Maintainer, our subscription plans, and features.

Advanced PlanCan residents view society records without secretarial credentials? +
Yes, this is an exclusive feature of the Advanced Plan. Through our Resident Member Portal, the Main Secretary copies a unique Owner View Link from their Profile and shares it with flat owners (via WhatsApp or email). Residents open this link directly on their mobile or desktop browser to inspect monthly maintenance summaries, festival collection tallies, and verify uploaded expense vouchers in 100% read-only transparency — without needing any login username or password.
Medium & AdvancedCan multiple committee members manage society accounts together? +
Yes, available on the Medium and Advanced Plans. The Main Secretary can add up to 3 Sub-Secretaries (total 4 committee members). Each Sub-Secretary is registered directly from the society's flat owner directory and receives their own secure login username and password. Sub-Secretaries can log maintenance payments, record collections, and upload expense receipts from their own devices. Master administrative controls (purchasing or renewing subscriptions, deleting records, and removing sub-secretaries) stay securely restricted to the Main Secretary.
All PlansWhat automated email notifications and invoices does Maintainer provide? +
Maintainer includes automated email communications across all plans:
  • Free Trial Welcome: Instant confirmation email when starting your 60-day trial with society parameters.
  • Official Billing Invoices: Detailed invoice receipts delivered automatically to your email on every plan purchase or renewal for your society's accounting books.
  • Pre-Expiration Reminders: Proactive alerts sent before your trial or paid plan ends so your committee can renew without accounting disruption.
  • Post-Expiration Notices: Helpful alerts if a plan has lapsed with a direct link to renew via instant UPI/QR code.
  • Resident Onboarding Invites: Welcome links sent when inviting flat owners or sub-secretaries.
All PlansHow does the 60-Day (2 Months) 100% Free Trial work? +
Every newly registered apartment gets full, unrestricted access to Maintainer for 60 full days (2 months) with zero upfront cost, zero payment, and zero commitment. You can record real maintenance payments, log expenses, onboard all flat owners, and generate PDF ledgers. When your trial ends, simply choose the plan (Basic, Medium, or Advanced) that best matches your society's committee structure.
All PlansCan flat owners register their own details without manual secretary data entry? +
Yes! In the Owners tab, the secretary can click Share Invite Link and copy a secure link to share on the society's WhatsApp group. Flat owners click the link to enter their flat number, name, and optional email ID. For maximum security and integrity, the invite link automatically closes once all flat slots for your society are filled.
All PlansHow is pricing calculated if our apartment has more than 24 flats? +
All base plans (Basic ₹149/mo, Medium ₹199/mo, Advanced ₹249/mo) include up to 24 flats. For larger complexes, additional flats cost just ₹3 per flat / month (or ₹36 per flat / year). For example, a 50-flat apartment on the Basic plan is ₹149 + (26 extra flats × ₹3 = ₹78) = ₹227/month. During your 60-Day Free Trial, the trial applies 100% free regardless of how many flats your society has.
All PlansWhat happens to our society records if our subscription expires? +
Your data is never lost or deleted. All historical maintenance entries, collection drives, uploaded bill receipts, and resident directories remain securely preserved in our database. When logging in after expiration, you can access the Subscription tab to renew via instant UPI/QR code payment. Once confirmed, full administrative access is restored immediately with all historical records intact.
All PlansIs society financial data secure and compliant with Indian privacy laws? +
Maintainer is strictly architected under India's Digital Personal Data Protection Act, 2023 (DPDP Act, Act No. 22 of 2023) and the Information Technology Act, 2000. All logins use bcrypt salted hashes, device sessions are protected against session hijacking, and database queries are strictly parameterized. The housing society acts as the sole Data Fiduciary and Maintainer acts as the secure Data Processor — Maintainer never monetizes, shares, or sells resident personal data.